1. Personal Dashboard
There are multiple ways to search for a room or desk. We will define them in the next image.
B. Today’s Bookings
On the left you can see which desk and room bookings you have today.
Change the date and you will see all the bookings you have made on that date.
This is an important part of the dashboard. Make an instant booking via Mapping. The floor plans of all floors in the building can be added to the portal. Simply select the map of the right department or floor.
Mapping is a live view. So if a colleague books a desk or room via the Portal, Mobile App, or ad hoc at the workplace itself, the adjustments are immediately visible on this interactive Map. Now, tomorrow and in the future.
2. Search and book your desk or room
A. Standard Search
The standard search function can be found at the top left. Just select what you are searching for: a desk, room or colleague. The follow-up steps of your search are explained in the next image.
B. Smart Search
This is a new addition.
Suppose you have a room booking from 12.30 – 14.30 and from 16.00 – 16.45.
Then there is a button between these two bookings: + room
This means that you can easily search and book a room between these two bookings. The system therefore makes suggestions based on the availability within this time frame.
Book your desk or room directly from the interactive Map. When you click on a green desk or room, a pop-up that shows the available time slots will appear.
When using the standard search or smart search functions, you will be offered suggestions based on current availability. Select a desk or room and you immediately see its location on the Map.
You can also book a locker directly from Mapping. Click on the locker bank to see the availability of the lockers.
3. Booking process
A. Select Desk or Room in the Search menu
B. Choose Date, Time and Duration and the available options will be shown.
C. Book your desk from the list or from the Map.
4. Find my colleague / Find my desk
This option was of course already incorporated in the portal, but we have also improved it. From now on it is possible to search for a colleague ‘in the future’. Handy if you want to collaborate with a colleague ‘tomorrow’ or ‘in three days’. Just look up which desk he booked for that specific date and book your desk nearby.
Find my desk
If you cannot remember which desk you booked – today, tomorrow or any other day in the near future – just type in your own name and see the results.