Hot Desking

Work flexibly by offering multiple workers a single workplace during the day.

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Are you ready to take the next step? Request a demo to see our products in action.

One of our Smart Workplace Experts will contact you to plan a demo session, based on your questions and needs, whether that is user-focused, or more technical. We can give the demo online, or at our office, demonstrating our solutions, features, data analytics, and integrations.

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Free Expert Consult

Start jour journey towards a Flexible and Smart Workplace today. One of our experts will contact you to schedule a meeting. Expect a constructive discussion, without further obligations, to understand your organisation’s current situation, needs, and expectations regarding smart workplaces and flexible working. We will explain how our solutions address your challenges, with the option to follow-up with product demos.

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GoBright App & Portal

Find and book your perfect workplace.
Occupancy

Know exactly which desks are available at the office.
Behaviour-based

Create a workplace matching employee behaviour.
Collaboration & Connection

Stay in touch in the flexible workplace.

Happy Employees

Agile and boundless working.
Repurpose the office

Design the office according to what employees really need.
Data-driven decisions

Measure and analyse real-time data for 100% accurate insights.
User-friendly

Create a smart environment that is easy to use.

GoBright a hybrid workplace must be data driven

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Save money in the hybrid workplace

Offer the perfect workplace where saving money and catering to employee needs are central.

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Microsoft Teams

The Microsoft Teams integration gives users the full GoBright experience within the Microsoft Teams environment.

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Microsoft Outlook

Search for a meeting room based on your preferences, reserve catering, extra room services, and manage your attendees directly with GoBright Room Booking.

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TOPdesk

Create better insight into the use of your meeting spaces with GoBright's information in your TOPdesk environment.

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Microsoft Power BI

Make interactive datavisuals in Power BI using data collected by GoBright's Analytics. Get more insights into your office's occupancy and establish new KPI's accordingly.

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Locker integrations

Book a preferred locker and store your personal belongings and private documents away safely.

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Digital Signage integrations

We have many different integrations for our Digital Signage solution.

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Google Workspace

With the Google Workspace integration, all meeting data is synchronised between your Google calendar and the GoBright platform.

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Microsoft Entra ID / Azure AD

Ensure an environment in which all (personal) data is safe and secure.

GoBright Hot Desking Features

An important element is understanding how the office can be efficiently used by employees, based on their preferences. With Hot Desking, multiple employees can use a single desk during different time periods.

Take flexible working to the next level

Book and check the occupation status of workplaces within seconds via the GoBright App or the Online Portal. Anytime, anywhere, any place.

Online Portal
Mobile App

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Mapping upgrade -- increase size and details

Give employees a visual display of the entire office

Check the availability of meeting rooms, desks, lockers, and parking spaces anywhere in and around your office. When available, book anything you need. It is an interactive map that provides up-to-date information, based on bookings, check-ins and desk/room detection.

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GoBright - Car Parking Software - Book your parking space - Mobile App

Book a parking spot

Start your day well by finding and booking a parking spot for your vehicle.

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GoBright - Resource - Managing remote workers

MASTER YOUR WEEK WITH THE NEW WEEK PLANNER FEATURE

With the Week Planner you not only indicate how and where you work yourself, but you also have an immediate overview of the whereabouts of your colleagues. The ultimate goal of the Week Planner is to provide employees with more insights into the planning of their colleagues; to improve productivity and collaboration.

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GoBright Interact - new hardware device for Room Booking and Desk Booking

World-class reservation device

The Interact is a versatile and interactive hardware device developed by GoBright that can be used for both Room Booking and Desk Booking. It allows the user to create detailed bookings and view existing bookings.

Easy to use interface;
Set preferences and review bookings.

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GoBright Smart Office Solutions that support Hybrid Working in the future of the office - GoBright Connect

Personalised working

The Connect is a unique piece of hardware that can be built in any desk. With the Connect you control your desk and create your own personal space.

Effortlessly checking in and out;
Load your personal settings into the device;
Availability and visibility.

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GoBright - Hardware - Glow - Desk occupation status

Create visibility in the office

The Glow is a device that shows the occupancy of a workspace with LED-lighting. It can be mounted anywhere, for example on monitors, for perfect visibility at the office. It is compatible with the GoBright Connect and Interact.

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Simple and easy

If you’re looking for a fast and affordable solution for checking in and out at a desk and for occupancy measuring, the NFC sticker is the way to go.

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GoBright Analytics in a Data Driven Office

Track workplace utilisation and make data-driven decisions

Collect data on your office’s occupancy through analytics, and make data-driven decisions for your future office space.

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GoBright Work - Desk Booking - auto check-in via sensor2

Collect 100% accurate data

Adding desk sensors to your office’s Hot Desking System optimises the solution. It brings many advantages and simplifies the process for employees and employers.

The desk sensor registers movement and heat. Empty desks are automatically freed up after the user leaves;
The desk sensor sends the desk status to the Portal, Mobile App and Mapping automatically.

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Digiteq Automotive - A Volkswagen Group company

Desk Booking for managing the office's occupancy

Challenge: regulating the amount of employees at the office

View complete case

GoBright - Case Study - CHG-MERIDIAN - Desk Booking

Workplace management as a tool to improve the office’s occupancy

Challenge: more employees than floorspace

View complete case

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Technical Support

Are you a GoBright customer, using our products and solutions, and in need of some technical assistance? Please fill in this form, our Support Team will contact you as soon as possible.

If you are not yet a GoBright customer, please use the general contact form to ask your questions.

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GoBright - Get in touch with Gonnie - Business Development Manager Germany

Frequently Asked Questions about hot desking

Explore our FAQ’s to find quick answers to common queries about our products, solutions, and services.

What is hot desking?

Hot Desking is a way of flexible working. Most people don’t need the same desk every day, all day long. As a result, desks often remain unused for parts of the day. With hot desking, you only use a desk when you actually need it. By using our Desk Booking system, you can reduce the number of workplaces and you can introduce diversity in the type of workplaces. Working in a hot desking environment stimulates collaboration and creativity.

What are the advantages of hot desking?

Hot desking stimulates collaboration and social cohesion in your team by encouraging employees to sit at different desks each day, facilitating communication between departments and boosting creativity. It also eliminates wasted resources, as desks are efficiently used by different employees, particularly when combined with an occupancy management tool to track desk usage. Additionally, it promotes tidier workspaces, as employees are more likely to keep desks organised, knowing that others will use the space after them.

How do I implement hot desking successfully?

To implement hot desking successfully, it’s important to offer flexibility beyond just the desk. Providing a Desk Booking System, such as GoBright’s, allows employees to book desks in advance and see who is in the office, stimulating collaboration. Additionally, designing an attractive and comfortable office environment, with features like height-adjustable desks and varied workspaces, will make employees come into the office more, ensuring the transition to hot desking is smooth and effective.