Room Booking System

Book a meeting room, invite guests and immediately book your Catering & Services wishes (such as a second presentation screen of a wireless audio set) via the Outlook Plugin, the GoBright Portal or Mobile App.

• Create your own service catalogue with different groups, for example: foods, drinks, AV services. And create sub items within each group.
• It is a complete order handling system for service providers. When you schedule a meeting a notification of the requested item(s), amounts, space and delivery time will be send to the service provider.
• No chance of miscommunication and mistakes. When the date or time of a meeting changes, booked Catering & Services change along accordingly.
• Realtime overview of approved, open, cancelled or completed applications. This is accessible for both the organizer and the relevant departments.

Access GoBright Mapping via a touch screen at the office floor and the GoBright Portal. Mapping gives employees a visual display of the availability of meeting rooms and desks on each floor. It’s an interactive map that provides up-to-date information, based on desk/room bookings, check-ins and desk/room detection. You can also add points of interest to the Map, such as toilets, elevators, emergency exits etc.

• Make instant bookings via Mapping.
• Check out where your colleague is located and book a workplace nearby.
• Use ‘Find my desk’ to see where your booked desk is located at the office floor.
• Book your locker via Mapping.
• Create and adjust your own floor maps in the Portal.

The use of room sensors has many advantages and enhances the room booking software.

• The sensor registers every room occupation and makes it visible in the portal, the app, mapping, and Outlook. Even if the room is being used without a booking. The room is then occupied anonymous.
• When you leave the room the sensor will detect that no movement is taking place – for a certain amount of time – and will automatically change the occupation status back to “available”. This means that rooms are freed up again when a meeting ends earlier.
• In case of a no-show the room will automatically be freed up again.
• Room sensors measure the occupancy rate with 100% certainty. The sensors collect data and give an accurate overview of how much rooms are used and for how long.
• As soon as the sensor measures movement, the lighting of the room can also switch on automatically.

Are you going in a meeting for a longer period and would you like to store your belongings in a locker? Then book one close to the meeting room.

• Check the availability of lockers via Mapping, the portal or the app (‘claim a locker nearby’), but also on the locker bank itself.
• Book a locker at the same floor as your desk or meeting room, at the same time.
• Operate your locker with the GoBright app or NFC card.
• Book a locker for your guests as well.
• One user friendly system, one app on your phone.

The cloud-based Portal is your management tools for all Meet, Work and Visit licenses. All (customer-specific) settings and configurations are managed and stored here. For GoBright Meet, the portal integrates with Microsoft Exchange, Outlook, Office 365, Google Workspace, Active Directory and various FMIS systems. Specify your personal settings in the portal. For example, add interactive maps of each floor to the portal and add photos of the meeting rooms. The Mobile app gives you flexibility.

• Search, find and book your meeting room in the portal/app. Anytime, from anywhere.
• Personal dashboard.
• ‘Find my colleague’ and ‘Find my desk’ option.
• The App sends a reminder notification when the meeting is almost over. If possible, you can extend the meeting via the App.
• Data is secured safely and GDPR proof.

Outlook, one of the most common email and calendar management programs in the office. GoBright has developed a Plugin that works within Outlook. Use the GoBright Plugin in the menu bar, when scheduling an appointment. A world of possibilities will open up for you. Search for a meeting room based on your preferences. Reserve catering, extra room services and invite & pre-register your attendees instantly, with your room booking.

A big win!

Does the date or location of the meeting change, or is it canceled completely? The booked catering and services change accordingly. And it all syncs with your personal calender, the calender of the meeting room and the GoBright platform. One system, one action. Smart and simple.

Floor space within offices is expensive and rooms that aren’t used properly are an unnecessary expense. It is therefore the responsibility of the facility manager to use workplaces smartly and efficiently. To make them available to all employees and to save costs along the way. With GoBright Analytics you get great insights into the overall utilization of office space. The data analyses are based on room bookings, check-ins and detection with room sensors. After all, a smart workplace is a data-driven workplace.

• Accurate and actual overview of the occupancy.
• Discover which meeting rooms are used the most, which type of meeting room is most popular, what the busy days at the office are, etc.
• Improve your understanding of user behaviour and preferences.
• Reduce the number of no-shows.
• Calculate the number of rooms you actually need.
• Calculate the type of rooms you actually need; huddle rooms, concentration areas, board rooms etc.
• Develop new ways of working.

The GoBright platform offers smart software solutions for desk, room and visitor management and digital signage that fit together perfectly and are easy to use.

• Find and book an available workplace via Portal, App or Outlook Plugin.
• Find your way through the building with Wayfinding and Mapping.
• Up-to-date and accurate visibility on all parts of the smart platform.
• Smart sensors measure the real-time occupancy of meeting rooms and desks.
• The GoBright platform integrates with various systems.
• Great insights into the use of office spaces, occupancy rates and the flow of people in the building.