Room Booking System


Relaxed and worry-free meeting with GoBright room booking.

Check the availability of meeting rooms and book your room within seconds. Use the GoBright solutions to make a booking anytime, anywhere.

  • list-itemBe assured of a room that suits your needs.
  • list-itemAvoid double bookings and unnecessary empty meeting rooms.
  • list-itemManage room occupancy and save time, money and space.

Complete room booking software with optional additions like Wayfinding, Room Control, Mapping and Room Sensors.

GoBright View - Digital Signage - Narrowcasting - software solutions


What to expect from GoBright Room Booking

Easily find and book the right room with the capacity to fit all your attendees and all the equipment you need.

Save time & effort

Say goodbye to double bookings, no-shows and interruptions during meetings. Say hi to increased productivity and efficiency.

Easy Room scheduling

‘Grab’ a room spontaneously or find and book a room in advance with the GoBright Portal, the App or Outlook Plugin. As it suits your needs.

Catering & other services

Book a room, catering and other (facility) services at the same time. Is the meeting rescheduled? Booked catering & services change along automatically.

Clear analytics

100% reliable data analysis of your room occupancy. Manage your rooms efficiently and empower facility managers to make the right interpretations of the use of assets.

Various Integrations

GoBright Room Booking connects with Exchange, Outlook, Office 365, Google Workspace, Active Directory and FMIS-systems.

In charge of your own workplace

Offer employees a professional, modern and inspiring hybrid working environment.

Amazing features for perfect room management

Room management is more than just booking a room. It is also about managing the rooms facilities and knowing how the rooms at the office are being used. Read more about our vision on room management.

Catering & Services
Catering & Services

Book a meeting room, invite guests and immediately book your Catering & Services wishes (such as a second presentation screen of a wireless audio set) via the Outlook Plugin, the GoBright Portal or Mobile App.

  • list-itemCreate your own service catalogue with different groups, for example: foods, drinks, AV services. And create sub items within each group.
  • list-itemIt is a complete order handling system for service providers. When you schedule a meeting a notification of the requested item(s), amounts, space and delivery time will be send to the service provider.
  • list-itemNo chance of miscommunication and mistakes. When the date or time of a meeting changes, booked Catering & Services change along accordingly.
  • list-itemRealtime overview of approved, open, cancelled or completed applications. This is accessible for both the organizer and the relevant departments.
GoBright Meet - Room Management - Room Booking - Mapping

Access GoBright Mapping via a touch screen at the office floor and the GoBright Portal. Mapping gives employees a visual display of the availability of meeting rooms and desks on each floor. It’s an interactive map that provides up-to-date information, based on desk/room bookings, check-ins and desk/room detection. You can also add points of interest to the Map, such as toilets, elevators, emergency exits etc.

  • list-itemMake instant bookings via Mapping.
  • list-itemCheck out where your colleague is located and book a workplace nearby.
  • list-itemUse ‘Find my desk’ to see where your booked desk is located at the office floor.
  • list-itemBook your locker via Mapping.
  • list-itemCreate and adjust your own floor maps in the Portal.


More about Mapping


PointGrab Room sensor
Room Sensors

The use of room sensors has many advantages and enhances the room booking software.

  • list-itemThe sensor registers every room occupation and makes it visible in the portal, the app, mapping, and Outlook. Even if the room is being used without a booking. The room is then occupied anonymous.
  • list-itemWhen you leave the room the sensor will detect that no movement is taking place – for a certain amount of time – and will automatically change the occupation status back to “available”. This means that rooms are freed up again when a meeting ends earlier.
  • list-itemIn case of a no-show the room will automatically be freed up again.
  • list-itemRoom sensors measure the occupancy rate with 100% certainty. The sensors collect data and give an accurate overview of how much rooms are used and for how long.
  • list-itemAs soon as the sensor measures movement, the lighting of the room can also switch on automatically.
Locker Integration
Locker Integration

Are you going in a meeting for a longer period and would you like to store your belongings in a locker? Then book one close to the meeting room.

  • list-item Check the availability of lockers via Mapping, the portal or the app (‘claim a locker nearby’), but also on the locker bank itself.
  • list-item Book a locker at the same floor as your desk or meeting room, at the same time.
  • list-item Operate your locker with the GoBright app or NFC card.
  • list-item Book a locker for your guests as well.
  • list-item One user friendly system, one app on your phone.
Read more about Lockers
Portal & App
Portal & App

The cloud-based Portal is your management tools for all Meet, Work and Visit licenses. All (customer-specific) settings and configurations are managed and stored here. For GoBright Meet, the portal integrates with Microsoft Exchange, Outlook, Office 365, Google Workspace, Active Directory and various FMIS systems. Specify your personal settings in the portal. For example, add interactive maps of each floor to the portal and add photos of the meeting rooms. The Mobile app gives you flexibility.

  • list-itemSearch, find and book your meeting room in the portal/app. Anytime, from anywhere.
  • list-itemPersonal dashboard.
  • list-item‘Find my colleague’ and ‘Find my desk’ option.
  • list-itemThe App sends a reminder notification when the meeting is almost over. If possible, you can extend the meeting via the App.
  • list-itemData is secured safely and GDPR proof.
GoBright - Book a Meeting Room - Outlook Plugin
Outlook Plugin

Outlook, one of the most common email and calendar management programs in the office. GoBright has developed a Plugin that works within Outlook. Use the GoBright Plugin in the menu bar, when scheduling an appointment. A world of possibilities will open up for you. Search for a meeting room based on your preferences. Reserve catering, extra room services and invite & pre-register your attendees instantly, with your room booking.

A big win!

Does the date or location of the meeting change, or is it canceled completely? The booked catering and services change accordingly. And it all syncs with your personal calender, the calender of the meeting room and the GoBright platform. One system, one action. Smart and simple.

GoBright - Data Occupancy Measuring

Floor space within offices is expensive and rooms that aren’t used properly are an unnecessary expense. It is therefore the responsibility of the facility manager to use workplaces smartly and efficiently. To make them available to all employees and to save costs along the way. With GoBright Analytics you get great insights into the overall utilization of office space. The data analyses are based on room bookings, check-ins and detection with room sensors. After all, a smart workplace is a data-driven workplace.

  • list-itemAccurate and actual overview of the occupancy.
  • list-itemDiscover which meeting rooms are used the most, which type of meeting room is most popular, what the busy days at the office are, etc.
  • list-itemImprove your understanding of user behaviour and preferences.
  • list-itemReduce the number of no-shows.
  • list-itemCalculate the number of rooms you actually need.
  • list-itemCalculate the type of rooms you actually need; huddle rooms, concentration areas, board rooms etc.
  • list-itemDevelop new ways of working.
GoBright - Smart Office
Smart Office

The GoBright platform offers smart software solutions for desk, room and visitor management and digital signage that fit together perfectly and are easy to use.

  • list-item Find and book an available workplace via Portal, App or Outlook Plugin.
  • list-item Find your way through the building with Wayfinding and Mapping.
  • list-item Up-to-date and accurate visibility on all parts of the smart platform.
  • list-item Smart sensors measure the real-time occupancy of meeting rooms and desks.
  • list-item The GoBright platform integrates with various systems.
  • list-item Great insights into the use of office spaces, occupancy rates and the flow of people in the building.
Read more about our Smart Office solutions

Watch the video

Get the full GoBright Meet experience.

Discover how these companies optimised their workflow with GoBright

GoBright - Case CMS - Room Booking - 1

Optimising office space with practical and simple software solutions

  • list-itemRoom Booking
  • list-itemDesk Booking
View complete case
Orange Cyberdefense GoBright Hybrid Working solutions cantine

Ready for the future of the office with GoBright Smart Office solutions

  • list-itemDesk Booking
  • list-itemRoom Booking
  • list-itemVisitor Registration
View complete case
Frequently asked questions

Find your answer

Booking rooms in advance to be ready for a meeting is called Room Booking. With a room booking system, people are able to search for and book a...

Read more

Room booking systems are beneficial for a variety of reasons, such as creating a better environment to collaborate, and measuring room occupancy. First and foremost, it provides your employees...

Read more

The GoBright Room Booking system is a user-friendly solution that integrates with various systems (Outlook, Teams, Google, FMIS), making it much more efficient for the user to book...

Read more

Yes, you can! Since the GoBright integration in Microsoft Teams, it is possible to book meeting rooms, desks, parking spaces and lockers, all in one environment....

Read more

GoBright’s room booking software can be tested in the form of demos or trial licenses. Please send an e-mail to or check out our Distributor...

Read more
View all Room Booking questions

Ready for more?

Are you ready to take the next step? Request a demo to see our products in action or ask a question if you’re in doubt.

Request a Demo Ask your Question Request a Trial

Ask us anything! Find the answers to the most frequently asked questions here.

Browse the FAQ
Help center

A goldmine for all IT and Facility Managers. Dive into the technical stuff concerning our products and solutions.

Visit the help center

Wanna stay informed of all developments within the smart office and our new features? Subscribe now.

Subscribe now.