Configuring desks
In this section, we will explain how to configure desks, including how to assign them to specific profile, location, desk type and amenities. By following these steps, you can ensure that your desks are organized efficiently and that users can easily book and use them according to your organization’s policies.
Create and manage desks
Log in to the GoBright portal with your manager account, then navigate to Settings > Work.
In the left-hand submenu, select Desks.
The list of desks will appear on the right-hand side.
Configure a desk
Start adding a new desk by pressing the blue ‘Add’ button or select an existing one to edit.
General
The general section lets you set the general settings of the desk.
It is recommended to give desks a name of at least three characters, for example: ‘Desk 01’.
‘Profile’ lets you select a settings-profile, which defines how the desk behaves in the system. For example, if no-show detection is enabled, if it is bookable, etc.
Booking instructions can be added that can be viewed when a booking is created.
Location and closing a desk
The location can be chosen from the list of added locations. This will also set the time zone based on the defined location.
Desks can be closed (temporarily) so that no one will be allowed to use them. This will turn off any activated devices on the desk such as the GoBright Interact or Connect.
Amenities
The ‘Amenities’ section let you select which amenities are available in the room, for example an LCD display, video conferencing, etc.
Zone booking
With Zone Booking you can group the desks into designated zones. Instead of reserving a specific desk, users can now make a booking within a zone, giving them greater flexibility and convenience.
When a user books a zone, they secure the right to work in that area without needing to select an individual desk in advance. Upon arrival, they simply choose any available desk within the booked zone. This system is ideal for organizations that want to simplify the booking experience for their employees.
For more information on how to configure and use this feature, check the article Zone booking of desks.
Bulk updating of existing desks
Existing desks can be selected as a multiple and new settings applied in bulk.
Log in to the GoBright portal with your manager account, and choose Settings > Work.
Desks requiring an update can be selected by ticking the boxes.
Then select the Bulk update option.
Select the required field to update
Select the new setting for the desks
Confirm the Bulk update by selecting the blue Bulk update button.
Use the Bulk Update option to migrate your desks into a desk zone. Please note that this action is irreversible—once desks are migrated into a zone, they cannot be reverted back to individual desks.
Integrate Desks with M365/EntraID
You can also integrate Desks to be bookable spaces from Microsoft Teams or Outlook, they can now act as a space with an email address.
To read more and check how to setup the Integration please check the following article Desk & Parking spaces Integrated with M365/EntraID/AzureAD – GoBright Help Center.
When the steps for Integration are completed, you can continue with adding them to the GoBright portal which is similar to adding a normal Desk, the only addition is the Integration part and the ability to Synchronize them with a separate button.
After the Integration is completed following the steps, you can either add the integration to already created desks in the GoBright portal or create new ones.
- To add it to already created Desks, you will need to go to the GoBright portal > Settings > Work > Desks. Open the Desk you need to modify, go to the part with Integration, select the M365 Integration and write the email of the Desk you created in the Integration steps.
- To add new Desks, it is suggested to use the ‘Synchronize Desks’ button that will pull all the created objects with the script to GoBright.
- Or you can press the ‘Add’ button which means that you need to create each Desk one by one.
The ‘Synchronize Desks’ button can be found when you go to Settings > Work > Desks.
When the button is pressed, a Fetch action is triggered from GoBright to the tenant, it searches for all the created Desks and will show them on the list.
You will need to select the profile of the Desks, the location where you want to create them and the time zone if needed to be different.
Select the Desks you want to add, press Apply, and they will be created/added to GoBright.
