Desk Booking System


Take flexible working to the next level with our desk booking software.

Book and check the occupation status of workplaces within seconds via the smart app or online portal. Anytime, anywhere, anyplace. Check in / out at your desk and pre-set your personal preferences.

  • list-itemManage desk occupancy: save money and space.
  • list-itemStay connected in the flexible office.

Complete desk booking software with optional additions such as unique hardware, Mapping, desk sensors, Locker integration and Parking Booking.

Discover your Benefits

What can the GoBright Desk Booking System mean for you?
Desk sharing software

Benefits for Users

Your workplace should be optimised to your preferences, wherever you are.
Online Desk selection: find and book your preferred desk online or via the app easily.
Visible Availability: see desk status when entering the office.
Personalising: create a workspace that suits your personal needs.
Find your Colleague: work together with your favourite colleagues.
Free Consultation
GoBright Work - Desk Booking - Desk Management - Digibase

Benefits for Employers

In times that employers are struggling to find employees, it is important to offer a flexible and smart workplace.
Flexibility = Happy Employees: offer employees autonomy over their workplace.
Save Money: reduce costs on floorspace, desks and desk equipment.
Analytics: insights into desk occupancy (no shows and more).
Strategic Choices: design your office to employee behaviour.
Free Expert Consult

Start Saving Money

Get the ideal Hybrid workplace, save money and improve employee happiness at the same time.

GoBright Desk Booking Features

Desk management is more than booking a desk. It is understanding that employee needs and converting this understanding into efficient use of the office. GoBright Desk Booking software creates an office environment where Hybrid Working is the norm.

GoBright Desk Booking and Room Booking - Portal - 005
The Desk Booking's online management tool
  • list-item Manage and store settings and configurations
  • list-item Personal dashboard of bookings made
  • list-item Add photos, desk characteristics and more
GoBright Desk Booking and Room Booking - Application - 002
Mobile App
Make desk bookings with the Mobile App
  • list-item Make bookings in the Mobile App
  • list-item Check in/out with the Mobile App
  • list-item Personal dashboard of bookings made
GoBright - Integration with Microsoft Teams
Get more from your technology investments
  • list-item Microsoft Teams and Outlook
  • list-item Google Workspace
  • list-item Active Directory and more
GoBright Work - Desk Booking - auto check-in via sensor2
Desk Sensors

By adding desk sensors to your Desk Booking software the solution is enhanced. It brings many advantages, specifically for employers.

  • list-itemThe desk sensor registers every desk occupation and makes it visible in the portal, the Mobile App and on Mapping displays. Even if the desk is being used without a booking. The desk is then occupied anonymous.
  • list-itemCheck-out is not necessary. When you leave your desk the sensor will detect that no movement is taking place – for a certain amount of time – and will automatically change the occupation status back to “available” throughout the platform. This means that employees can no longer occupy a desk while they are located elsewhere.
  • list-itemIn case of a no-show the desk will automatically be freed up for another user.
  • list-itemDesk sensors measure the occupancy rate with 100% certainty. The sensors collect data and give an accurate overview of how much desks are actually used and for how long.
  • list-itemDesk sensors detect the slightest movement and body heat.
GoBright Portal - Analytics

Floor space within offices is expensive and desks that aren’t used are an unnecessary expense. It is therefore important use workplaces in a smart and efficient way. This to make sure all employees have a suitable workplace and to save costs along the way. With GoBright Analytics you get great insights into the overall utilistion of office space. The data analyses are based on Desk Bookings, check-ins via the GoBright Connect/Interact, NFC Stickers and detection with desk sensors. After all, a smart workplace is based on Workplace Analytics.

  • list-itemDiscover trends, such as busiest days of the week, busiest hours of the day, which desks are booked the most.
  • list-itemImprove your understanding of user behaviour and preferences.
  • list-itemReduce the number of no-shows.
  • list-itemCalculate the number of desks you actually need.
  • list-itemDevelop new ways of working.
  • list-itemStimulate flexible working and desk sharing.
LEHMANN Locks - Integration GoBright Portal - Partnership
Book your Locker

When you booked a desk, you also need a dynamic locker at the same time, to store your belongings. Of course you want that locker to be near your workplace and suit your personal needs. With our desk sharing tool, locker integration is possible.

  • list-itemCheck the availability of lockers via Mapping, the portal or the Mobile App (‘claim a locker nearby’), but also on the locker bank itself.
  • list-itemBook a locker at the same floor as your desk or meeting room, at the same time.
  • list-itemOperate your locker with the GoBright Mobile App or NFC card.
  • list-itemOne user friendly system, one app on your phone.


GoBright integrates with Vecos and Lehmann locks. Thanks to our partnership with Steelcase, WINI Büromöbel and Assmann there is always a suitable locker for your situation.

Read more about Lockers


GoBright - Book Your Parking Spot
Book a Parking Space

Find and book the perfect parking spot for your vehicle for a seamless start of the day. Use the GoBright solutions to make a booking anytime, anywhere.

  • list-itemGuaranteed of a parking space when arriving at the office.
  • list-itemRelevant filters for easy booking such as a parking spot for electric vehicles.
  • list-itemGive visitors access to your parking lot.
  • list-itemSee how your parking spaces are being used and gain insights on saving opportunities.
Read more about Car Parking

Desk Booking Packages

To guide you through our Desk Booking solutions, we have created three packages. This help you to discover what you expect and need from GoBright to support Hybrid Working.
GoBright Work - Desk Booking

Desk Booking Only

In today's working environment flexible working is the norm. With this package employers can offer you autonomy over your work life.
This package includes:
Mobile App & Microsoft Teams Access
Interactive Mapping
NFC Stickers (for check-in)
View this package
GoBright Workplace Analytics for a Data Driven Workplace

Desk Occupancy Measuring

Within the flexible work environment it can be difficult to manage floorspace. Create insight and analyse to make data-driven decisions.
This package includes:
Mobile App & Microsoft Teams Access
Analyses and Dashboards
Desk Sensors
View this package
GoBright Smart Office Solutions that support Hybrid Working in the future of the office - Check In via GoBright Connect

Hybrid Working All-In

All in: booking and measuring with software and hardware. With the complete desk management concept you are ready for the Future of Work.
This package includes:
Enable Activity-based Working
Hardware tools
All-In Solution
View this package

How our customer's workflow has improved with GoBright Desk Booking

GoBright - office Cosnova

The most innovative solution for modern desk sharing

  • list-item500+ employees
  • list-itemChallenge: retaining and attracting talent
  • list-itemRoom and Desk Booking
View complete case
Gobright Work - Thirteen Group - Desk Booking

A specific set of requirements made possible with GoBright

  • list-item2500+ employees
  • list-itemChallenge: engender a culture of choice and trust
  • list-itemRoom and Desk Booking and Visitor Registration
View complete case

Are you curious?

Do you have any questions? Don't hesitate to contact us!

Get in Touch
Frequently asked questions

Find your answer

A desk booking system allows employees of a business to book their workplace or desk remotely, for example from home or while traveling. With GoBright Desk Booking, desks can be...

Read more

Implementing a Desk Booking system into your office environment has several benefits for both the employees and the employer. 1. Facilitates new ways of working We know that flexible working, or...

Read more

Sometimes, it is necessary to work together at the office. In these cases, it is time-consuming to have to look for the right colleagues and find available seating areas...

Read more

Hot Desking is a way of flexible working. Most people don’t need the same desk every day, all day long. As a result, desks often remain unused for...

Read more

One of the drivers of the hybrid working model is flexibility. Employees from all over the world wonder how they can increase their flexibility in and around the...

Read more
View all Desk Booking questions

Ask us anything! Find the answers to the most frequently asked questions here.

Browse the FAQ
Help center

A goldmine for all IT and Facility Managers. Dive into the technical stuff concerning our products and solutions.

Visit the help center

Wanna stay informed of all developments within the smart office and our new features? Subscribe now.

Subscribe now.