Visitor Management System

Invite guests via the Visitor Management Solution in the Portal or Outlook Plugin when booking a meeting. They receive an invite with a pre-registration QR code, to check in. The visitor scans the QR code upon arrival and all his / her details are stored in the online portal. The host of the meeting automatically receives a text message or email saying the guest has arrived. The receptionist knows upfront who to expect. She can prints badges in advance, when receiving large groups of people.

• No unnecessary queues at the counter.
• Receptionist does not need to track down phone numbers or colleagues.
• Add directions, safety instructions or a health check to your invite.
• Completely paperless.

Visitors enter the building without a pre-registration invite and register themselves on the spot, by following the steps on the screen. They fill in the requested information, such as name and email. They look up the name of the employee they are visiting, accept any safety instructions and check in. The host of the meeting automatically receives a text message or email saying the guest has arrived.

• No queues at the counter
• Receptionist does not need to track down phone numbers or colleagues
• Completely paperless

Badge printing is an optional product that helps you increase the visibility of your visitors within the building. Print badges with your own design, logo, colours, the name of your visitor and a QR code. It’s even possible to personalise the badge with a photo in the Visitor Management System.

After the meeting a simple badge scan allows the visitor to check out of the building. One-time visitors return their badge at the reception desk. Returning visitors can keep their badge and use it again on their next visit. This speeds up the check-in process even more, which is ideal for suppliers, for example.

Of course we can advise you which badge printers from Brother and Fargo work flawlessly with our digital reception software.

Customize the template of the Visitor Management System’s registration display and the email, according to your corporate branding.

• Add directions, safety instructions or a health check to your invite
• Pre-set your preferred language
• Specify the information you need from your visitor.

The portal is your management tool for all Room Booking, Desk Booking and Visitor Management System licenses. All (customer-specific) settings and configurations are managed and stored here. For GoBright’s Visitor Management System, the portal integrates with Microsoft Exchange, Outlook, Office 365, Google Workspace, Active Directory and various FMIS systems. Specify your personal settings in the portal. For example, differentiate the types of visitors e.g. clients, applicants and suppliers. Or select multiple locations where the configurations can be used; ideal when your company has more locations or more reception areas.

All data is secured safely and GDPR proof. The facility manager determines the number of days visitor data will be stored. After that, data will be permanently deleted.

Safety First

The facility manager or the emergency response officer has an accurate overview of the people that are in the building, in case of an emergency. The portal is cloud-based so it can be used on a tablet or phone.

Outlook, one of the most common email and calendar management programs in the office. GoBright has developed a Plugin that works within Outlook. Use the GoBright Plugin in the menu bar, when scheduling an appointment. A world of possibilities will open up for you. Search for a meeting room based on your preferences. Reserve catering, extra room services and invite & pre-register your attendees instantly, with your room booking.

A big win!

Does the date or location of the meeting change, or is it canceled completely? The booked catering and services change accordingly. One system, one action. Smart and simple.

The GoBright platform offers smart software solutions for Desk Booking, Room Booking and Visitor Management System and Digital Signage that fit together perfectly and are easy to use.

• Find and book an available workplace via Portal, App or Outlook Plugin.
• Invite and pre-register guests.
• Find your way through the building with Wayfinding and Mapping.
• Up-to-date and accurate visibility on all parts of the smart platform.
• Smart sensors measure the real-time occupancy of meeting rooms and desks.
• The GoBright platform integrates with various systems.
• Great insights into the use of office spaces, occupancy rates and the flow of people in the building.