Visit Mail Templates Configurations

Here, you can name your template so that you can easily assign it to the appropriate Visitor Type.

By default, the Generic Custom Sender/Reply-To defined in the General Settings is used when sending emails. If it’s not defined, then these emails are sent from [email protected].

If you want to use a different sender or Reply-To address for this specific configuration, you can enable a custom Sender/Reply-To.

When using a custom sender, you must provide a Name and Email address.

By default, when you create a mail template, you will start with a Subject field.

You can then add a Text item to enter the message you want to communicate to your visitors.

By clicking the # icon, you can select a variable to add dynamic content to your template.

The value of the selected variable will then be automatically populated by the GoBright platform when the email is sent.

• host: this will be the name of the GoBright user
• location: this is the location of the meeting Room
• fromDate: date and start date of the meeting
• toDate: end date of the meeting
• startTime: start time of the meeting
• endTime: end time of the meeting
• name: this is the name of the Visitor filled in when entering the pre registration
• emailAddress: email address of the Visitor filled in when entering the pre registration
• phoneNumber: phone number of the Visitor filled in when entering the pre registration
• companyName: company name of the Visitor filled in when entering the pre registration
• licensePlate: license plate of the Visitor filled in when entering the pre registration

For example:

{} invites you to the meeting at {}

Will be sent to your visitor by mail as:

Tom invites you to the meeting at Amsterdam

When you add an item, you can select the type of content you want to include in your email template, such as:

• Text: Add any text you would like to include. You can change the font size, font style, and text alignment, and add dynamic content by selecting a variable via the # icon.
• Image: Add an image, such as a logo, banner or another company marketing or branding image.

• QR code: Add the QR code that visitors can scan with the camera on your Visit Display to sign in.

  Note: The QR code sent by email can only be used to sign in pre-registered visitors. It cannot be used to sign out visitors. For sign-out, only a QR code printed on a visitor badge can be used.