Introducing the Rooms Early Presence feature, now available for meeting rooms. Building on the success of early presence confirmations for desks and parking, this extension now also ensures your meetings run efficiently, spaces are used effectively, and user stay in control of their bookings.
How does it work?
Rooms Early Presence feature sends the organiser a notification before the meeting starts, asking them to confirm their attendance. The notification gives the organiser a couple of options and shown related information of the booking.
- Confirm attendance, keeping the room booked.
- Change the meeting to ‘online only’, which removes the room reservation but keeps the meeting intact for participants.
- The organiser is shown which visitors and catering services connected to the booking.
Additionally, admins can choose whether a booking is automatically deleted if a user does not respond, offering greater flexibility in managing room resources.
Why is “Rooms Early Presence” important?
Rooms Early Presence helps organisations optimise meeting room usage. It prevents wasted space when meetings are unattended, ensures that rooms become available to others when not needed, and keeps everyone informed about meeting planning. By confirming attendance in advance, employees can better plan their day, reduce unnecessary room conflicts, and improve overall workplace efficiency.
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