Question 1

What is Hybrid Working?

Accepted Answer

Hybrid Working is a flexible working model where employees work partly in the physical office space and partly remotely (at home or any other chosen location). The idea arose from the desire of employees to have flexibility in their working days / hours, to gain a better work-life balance. And the Covid-19 pandemic accelerated this process. It is important that organisations understand the different needs and wishes people have when working hybrid. That way, the most effective working environment can be created. A flexible environment where they can collaborate, be productive, and feel appreciated and involved. Hybrid working models can vary in the degree of flexibility.

We can distinguish the following hybrid working models:
– Hybrid at will: employees choose which days they would like to work at the office.
– Hybrid split-week: The company assigns which days employees are working at the office.
– Hybrid manager-scheduling: The manager chooses which days their team will be working at the office.
– Hybrid mix: A mix of the above variations.

The number one purpose of hybrid work is to provide employees flexibility. It allows employees to work where and when they are most productive. Studies have shown that increased flexibility results in increased job satisfaction and employee well-being. The hybrid working models ensures happier and more loyal employees.

The most important element of Hybrid Working is technology. Structuring communication and realising a flexible workspace can be done by using the right technology. With Smart software tools for Desk Booking & Room Booking, the employees can book their workplace in advance. That way they are assured of a desk or meeting room, when they come to the office.

Room Management in the Hybrid Workplace

Desk Management in the Hybrid Workplace

GoBright wins Hybrid Working Solutions Award

Question 2

How do you manage the hybrid workplace?

Accepted Answer

One of the drivers of the hybrid working model is flexibility. Employees from all over the world wonder how they can increase their flexibility in and around the office? But, in addition, autonomy, personal responsibility, clear communication and involvement are also extremely important. You want to keep employees engaged and motivated. A sense of belonging is crucial to our life satisfaction, happiness, mental and physical health and even longevity. It gives us purpose and meaning. Research has shown that loss of belonging has been associated with stress, illness and decreased wellbeing and depression.

People want to feel heard and seen. They need to know where they stand. Both at home and in the office. If you decide to come to the office for a day, you will want to know in advance whether a place is available. Companies therefore need new tools to offer the security and insights that their employees so well deserve.

Desk Booking in the hybrid office

By furnishing the office with smart technology solutions, you can increase effectiveness, productivity and flexibility. In particular, a Desk Booking system contributes to the flexibility needed when people work on a hybrid basis. Employees can check the occupation status and book their desk in the GoBright Portal, or Mobile App, within seconds. With GoBright Desk Booking you can stimulate hot desking. Whether employees want to work at home or at the office, they can always manage their workspace.

Room Booking in the hybrid office

GoBright Room Booking also contributes to flexible working at the office. Employees are able to book a meeting room according to their preferences (AV equipment / lighting/ catering services). Our Room Booking system allows employees to be assured of a room that suits their needs. Furthermore, employees can also grab a room spontaneously or make an ad hoc booking for the ultimate sense of flexibility. Again, whether employees want to meet online or at the office, they can control and manage their meetings in the office environment with GoBright solutions.

Question 3

What is a Smart Office?

Accepted Answer

A Smart Office is considered a high-tech Data-Driven Workplace in which analytics, technology, and a human touch help to improve the office environment. A Smart Office contributes to the productivity, wellbeing, involvement, and experience of employees.

By combining software and hardware, technology meets interactions. With the help of Analytics a better understanding of employee behavior is established, pointing out how the environment stimulates better work processes. When optimising work processes, you can save costs and make more efficient use of available floorspace. This creates possibilities to make the office more sustainable and reach sustainable goals.

The Smart Office also plays a major role in the changing office landscape. Hybrid Working is the way to work in the future. Technology is very important as it enables the connectivity and collaboration between remote and in-office workers. The term “smart” does not only relate to smart Workplaces but also to smart Visitor Management, smart Room Bookings, and smart information collection and Digital Signage.

5 Facts about the Smart & Hybrid Future Office

Question 4

Why is a Smart Office important?

Accepted Answer

Why should you consider transforming your office into a Smart Office? We will explain why by illustrating 5 important benefits of working in the Smart Office.

Boosting Collaboration

In the changing office environment, communication remains key. People are looking for ways to use the office as a collaborative hub where meeting colleagues is central. In the Smart Office these different needs are understood and stimulated, making it possible due to flawless communication. By providing Smart software such as Room Booking and Desk Booking people can manage their own workdays which boosts collaboration and productivity.

Increasing Productivity and Efficiency

In the Smart Office the automation of internal processes is perfect. This means that employees, HR-managers, facility managers and any other person in the office can focus on what is important and has priority, resulting in less stress and increased productivity.

Re-Designing Office Spaces

Workplace Analytics in the Smart Office the office environment can be used to re-shape the office according to employee behavior. This results in a well-represented office environment and better use of office spaces.

Sustainability

By implementing a Smart Office strategy based on data-driven choices, you can use less physical office space and save money on real estate costs. Smart Office solutions contribute to making sustainable choices easier based on Analytics and Analyses, reducing the offices’ ecological footprint.

Attracting New Talent

The new generation, the so-called “Born Digitals” are used to working in data and technology driven environments. To attract and retain the younger generation it is important to innovate the office environment. They are looking for organisations that represent their needs and ways of working. You can become and remain an employer of interest to this generation by adapting to a Smart Office.

Question 5

How do I create a Smart Office?

Accepted Answer

It is important to think of the processes and aspects of the office environment that can become intelligent when creating a Smart Office. Software and hardware is needed to realise a technologically and data-driven Smart Office space. We will highlight what aspects of the office you should consider when creating a smart office environment.

Using Office and Floorspace

Efficiently using your floorspace is an important aspect of the Smart Office. Hybrid Working is the Future of Work. More importantly, with this new way of working it is important to gain insight into the occupancy rate of the office. Measuring the actual occupancy rate can result in interesting advantages such as: saving (real estate) costs, achieving more sustainable goals and gaining insight into employee behavior. Desk Booking and Room Booking software help to optimise the occupation strategy. Desk and Room Booking software also contribute to a better employee experience and provide possibilities to innovate the office environment according to accurate analytics.

Reviewing Team Behavior and Communication

To be sure that the adjustments in the office are in line with what employees expect, it is important to analyse your employees and how they work. When the organisation has a lot of remote workers, it could become challenging to maintain good communication. With intelligent meeting rooms and Room Booking software, employees are flexibile and can control their workday while remaining connected to each-other. With the GoBright Room Booking solution, it becomes easier for employees to stay in touch.

The Office Space is Your Partner

Climate control features in the Smart Office allow you to save costs on energy and become more environmentally friendly. The GoBright Room Booking solution makes sure that when the meeting rooms are not occupied, the systems are shut off. This is also an example of how the Smart Office can help you reach more sustainable goals.

IoT Devices Make It Possible

The Smart Office becomes intelligent with the use of IoT devices. Examples are hardware devices such as: sensors and panels. With the use of sensors you are able to measure the occupancy rate with 100% accuracy. The occupancy rate is an important factors when it comes to innovating the office. Smart panels are also an important part of the Smart Office and contribute to the control and over-all employee experience.

Learn more about the Data-Driven Workplace

Collaboration & Communication

Effective collaboration in the flexible workplace

The power of GoBright

Integrations

Team bookings

Zone bookings

Week Planner

Digital Signage

Do not disturb

Room & Desk Booking

Integrations

Digital Signage

Week Planner

READ ABOUT OTHER SOLUTIONS

Ease of Use

Hybrid Working

A Sustainable Office

Data-Driven Workplace

Employee Experience, Health, & Safety

Smart Office

Return to Office

DISCOVER HOW OTHER COMPANIES OPTIMISED THEIR WORKFLOW WITH OUR SMART OFFICE TECHNOLOGY

Practical Hybrid Working with Room & Desk Booking

Flexible working solutions in monumental building

FREQUENTLY ASKED QUESTIONS ABOUT COLLABORATION

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Collaboration & Communication

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Effective collaboration in the flexible workplace

The power of GoBright

Integrations

Team bookings

Zone bookings

Week Planner

Digital Signage

Do not disturb

Room & Desk Booking

Integrations

Digital Signage

Week Planner

READ ABOUT OTHER SOLUTIONS

Ease of Use

Hybrid Working

A Sustainable Office

Data-Driven Workplace

Employee Experience, Health, & Safety

Smart Office

Return to Office

DISCOVER HOW OTHER COMPANIES OPTIMISED THEIR WORKFLOW WITH OUR SMART OFFICE TECHNOLOGY

Practical Hybrid Working with Room & Desk Booking

Flexible working solutions in monumental building

FREQUENTLY ASKED QUESTIONS ABOUT COLLABORATION

Read our latest resources

Ready for more?

FAQ

Help Center

Newsletter

Learn more

Directly to

Smart Office Solutions

Contact