Desk Booking System

Using desk sensors has many advantages and enhances the desk booking software.

• The sensor registers every desk occupation and makes it visible in the portal, the app and mapping. Even if the desk is being used without a booking. The desk is then occupied anonymous.
• Check-out is not necessary. When you leave your desk the sensor will detect that no movement is taking place – for a certain amount of time – and will automatically change the occupation status back to “available”. This means that employees can no longer occupy a desk while they themselves are located elsewhere.
• In case of a no-show the desk will automatically be freed up again for another user.
• Desk sensors measure the occupancy rate with 100% certainty. The sensors collect data and give an accurate overview of how much desks are actually used and for how long.
• The desk sensor detects the slightest movement and body heat.

When you booked a desk, you also need a dynamic locker at the same time, to store your belongings. Of course you want that locker to be near your workplace and suit your personal needs. With our desk sharing tool, locker integration is possible.

• Check the availability of lockers via Mapping, the portal or the app (‘claim a locker nearby’), but also on the locker bank itself.
• Book a locker at the same floor as your desk or meeting room, at the same time.
• Operate your locker with the GoBright app or NFC card.
• One user friendly system, one app on your phone.

Access GoBright Mapping via a touch screen at the office floor and the GoBright Portal. Mapping gives employees a visual display of the availability of meeting rooms and desks on each floor. It’s an interactive map that provides up-to-date information, based on desk/room bookings, check-ins and desk/room detection. You can also add points of interest to the Map, such as toilets, elevators, emergency exits etc.

• Make instant bookings via Mapping.
• Check out where your colleague is located and book a workplace nearby.
• Use ‘Find my desk’ to see where your booked desk is located at the office floor.
• Book your locker via Mapping.
• Create and adjust your own floor maps in the Portal.

The cloud-based Portal and App are always included with the Desk Booking Software license. The portal is your management tool for all Meet, Work, Visit and View solutions. All (customer-specific) settings and configurations are managed and stored here.  For GoBright Work, the portal integrates with Microsoft Exchange, Outlook, Office 365, Google Workspace, Active Directory and various FMIS systems. Specify your personal settings in the portal. For example, add interactive maps of each floor to the portal, add photos of the workplaces, specify which desks are height adjustable or which desks are located in a ‘silence area’ etc.

• Book your workplace in the portal/app. Anytime, anywhere.
• Personal dashboard
• ‘Find my colleague’ and ‘Find my desk’ option
• Use the App to check in/out at the desk Connect or NFC sticker
• Data is secured safely and GDPR proof

Floor space within offices is expensive and desks that aren’t used are an unnecessary expense. It is therefore the responsibility of the facility manager to use workplaces smartly and efficiently. To make them available to all employees and to save costs along the way. With GoBright Analytics you get great insights into the overall utilization of office space. The data analysis are based on desk bookings, check-ins via Connect / NFC sticker and detection with desk sensors. After all, a smart workplace is based on Workplace Analytics.

• Discover trends, such as busiest days of the week, busiest hours of the day, which desks are booked the most.
• Improve your understanding of user behaviour and preferences.
• Reduce the number of no-shows.
• Calculate the number of desks you actually need.
• Develop new ways of working.
• Stimulate flexible working, hot desking and desk sharing.

The GoBright platform offers smart software solutions for desk, room and visitor management and digital signage that fit together perfectly and are easy to use.

• Find and book an available workplace via Portal, App or Outlook Plugin.
• Find your way through the building with Wayfinding and Mapping.
• Up-to-date and accurate visibility on all parts of the smart platform.
• Smart sensors measure the real-time occupancy of meeting rooms and desks.
• The GoBright platform integrates with various systems.
• Great insights into the use of office spaces, occupancy rates and the flow of people in the building.