Book a room using the Outlook Plugin
With the Outlook Plugin installed, you will see the GoBright icon should on the top bar when scheduling a new appointment for yourself or someone else (using a delegated calendar).
- Open the calendar in Outlook for Windows or Outlook for Web
- Create an appointment
- Add a subject
- Save and close the meeting, if you also want to add catering and services:
- Wait four seconds while Microsoft syncs the meeting
- Open the meeting again
- Open the GoBright add-in, all features are now available
If the meeting was opened again too soon, a message will be displayed when adding catering & services. Please close the meeting and then open it again. All features should now be available.
GoBright Outlook Plugin – Desktop/Windows
GoBright Outlook Plugin – Web
- Select the GoBright icon to open the plugin
Search for a room
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GoBright offers various search options and filters among all available rooms. To start searching it requires a date, duration and number of persons to be entered.
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Select the room
| The available rooms that matches the previous criteria will be displayed. |
Confirm the booking
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When the room has been selected it will be lit up in a green colour. At this point it’s possible to add more rooms or services to the reservation. Select a Meeting Type if this option is enabled for the selected room. Now confirm the booking by sending the appointment to all attendees. |
Adding Services to your booking
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To add a service, make sure to book at least one room that has services enabled. A small food/drink icon will be displayed if services can be enabled for the specific room.
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Service groups and items
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Services consists of different groups and items.
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Make a selection for your order
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Confirm the Services
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After the services have been requested they will need to be confirmed.
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Adding Pre registrations to your booking
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To add a pre registration, make sure to book at least one room that has this feature enabled. A small food/drink icon will be displayed if services can be enabled for the specific room.
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Service groups and items
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Fill in the form for Pre registrations:
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Add persons
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Add information about your visitors.
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Finish the pre registrations
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After the persons have been added, you can save your meeting and the emails will be triggered.
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