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GoBright - Municipality Noardeast-Fryslân
GoBright Room Booking

Room Booking System

Check the availability of meeting rooms and book your room within seconds. Use the GoBright solutions to make a booking at any time.

  • Explore opportunities to maximise space efficiency;
  • Prevent double bookings and interruptions;
  • Stop overspending on floorspace due to unused meeting rooms;

GoBright Room Booking Features

Room management is more than just booking a room. It is about managing the rooms facilities and knowing how the rooms at the office are being used. GoBright’s Room Booking software creates an office environment where Hybrid Working is the norm.

GoBright - Room Booking System - Feature - Making a Room Booking

Make a room booking

When you want to book a meeting room for now or sometime in the future, simply open the GoBright Portal or App and select your preferred meeting room on the Map. Select the timeframe, and you’re done! If you’re already at the office, you can also use the Mapviewer to book your meeting room, or use the Room Panels at the meeting room to make an ad hoc booking.

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GoBright - Room Booking System - Types of meeting rooms - feature

Book different types of rooms

While booking a meeting room, you can select your preferred type of meeting room. Within the GoBright Portal, your company’s admin can create different types of meeting rooms. Boardrooms, huddle rooms, conference rooms, or combined meeting rooms: Anything is possible. When a room is created, it can be linked to it’s corresponding type of room. This helps users search for the right room.

Free Expert Consult
GoBright - Room Booking - New feature - Add buffer time to meeting

Meeting rooms with buffer time

By incorporating the option to add buffer time to certain meeting rooms, we aim to ensure there is enough time to prepare the spaces for meetings and to clean up afterwards, without compromising valuable collaboration time.

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GoBright - Room Booking System - Catering & Services

Everything you need for a smooth meeting

With the Catering & Services feature you can book your services like AV equipment, food and drinks etc. simultaneously with your room booking. Companies can create their own service catalog and ensure accurate communication with their service providers. The upside… when your meeting date, or time changes, the service bookings you made are automatically adjusted as well.

Free Expert Consult
GoBright - Nederlandse Spoorwegen - Dutch Railways - GoBright Portal - Room Booking System

Unique booking software for flexible workspaces

The GoBright Platform empowers employees to book rooms based on their preferences, enhancing collaboration in flexible workspaces. It offers a user-friendly platform for booking, checking in/out, and managing existing reservations. You can also gain valuable insights into office space utilisation.

  • Online Portal
  • Mobile App
  • Outlook Plugin
Free Expert Consult
GoBright - Customer Case - NS - Nederlandse Spoorwegen - Room Booking

Make ad hoc bookings

Check the availability of a room by looking at the Room Panel. Are you looking for a meeting room spontaneously? Just make an ad hoc room booking via the Room Panel. Did your meeting end earlier than planned? Check out via the Room Panel and make the room available again for other colleagues.

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GoBright Room Management - Control - 001

Take full control of your meeting

With GoBright Control you are in complete control of the lighting and AV equipment inside of the meeting room. Stop or extend meetings and report issues immediately. Total control, without any hassle.

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GoBright Room Booking - Mapping

A visual representation of your office

This dynamic tool offers a visual representation of your entire office space, allowing you to easily check the availability of meeting rooms, desks, and lockers on each floor. The interactive map provides a real-time, consistently updated, and precise overview. Plus, you have the option to add points of interest to the map, like restrooms, elevators, and emergency exits.

You can access GoBright Mapping through various channels, including a touch screen on your office floor, the GoBright Portal, or the Mobile App.

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GoBright Meet - Room Management - Wayfinding

Your guide through the building

Navigate the building with ease using GoBright Wayfinding. It displays real-time room occupancy and helps you locate meeting rooms and upcoming meetings. Place Wayfinding in reception or on each floor’s entrance for effortless building navigation by colleagues, customers, or visitors.

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GoBright Week Planner in laptop - 2024

Plan your week ahead

The Week Planner is your go-to tool for flexible office scheduling. It lets you plan your workdays ahead and keep tabs on your colleagues’ whereabouts. The aim is to enhance productivity and collaboration by knowing who’s in the office and who’s working remotely. So, do you need to plan an in-office meeting with your team? Just check the Week Planner for their availability.

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GoBright - Smart Workplace Solutions - Feature - Issue Reporting

Optimise the office experience

With issue reporting, employees can notify the right department about any problems within a few seconds. No more unused workspaces or deferred maintenance!

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GoBright Interact - Room Booking Hardware

Revolutionary GoBright Booking device

Discover the GoBright Interact, a game-changer for meeting room management. With this compact hardware device, you can effortlessly check room availability and book any room spontaneously. Its interactive display simplifies the process of booking and checking in/out.

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GoBright Meet- Room Management

Go for 100% accurate data

Room sensors are indispensable to enhancing our Room Booking software, registering room occupancy, with 100% accuracy, and displaying it across the entire GoBright platform. They anonymously monitor room usage and revert to “available” status when no movement is detected, allowing rooms to be freed up earlier if meetings end prematurely. Sensors provide data on room utilisation and even control room lighting based on movement.

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IAdea X GoBright Partnership - Partner Page

We partner with worldwide known manufacturers

The user experience of our software is even better when it is applied to high quality hardware. Certain hardware from brands such as ProDVX, Philips, IAdea, LG, and Yealink are certified for the use of GoBright Room Booking.

View Certified Hardware Partners
GoBright Analytics in a Data Driven Office

Make data-driven decisions for your flexible office

Unlock the potential of your Flexible Office space with GoBright Analytics. It offers real-time occupancy insights based on room bookings, check-ins, and sensors. Discover room popularity, peak office days, and user preferences. Reduce no-shows, determine room types, and foster innovative work approaches. Facility Managers can make informed decisions for efficient workplaces and maximise space utilisation, even saving costs along the way.

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GoBright - Integration and compatibility Microsoft PowerBI

Make informed decisions in a truly data-driven workplace

You can leverage GoBright Analytics by importing data into Microsoft Power BI dashboards, unlocking interactive, eye-opening reports. Gain invaluable insights on room and desk occupancy for office redesign. Combine data from various sources like climate control and security.

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Gobright Visitor Registration Software - Welcome your guests

Invite and welcome guests to your meeting

Today’s office is a hub for collaboration and meetings. To make visitors feel welcome, GoBright’s Visitor Registration System ensures a professional greeting, whether you have a staffed or unmanned reception area. By digitally registering guests and offering self-check-in, your reception area becomes efficient and secure. When you book a meeting room in GoBright, you can directly invite and pre-register your visitors. The meeting and the booked meeting room will then also be visible in their calendar, and they will receive the QR-code in their e-mail.

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GoBright Digital Signage - Narrowcasting - internal communication

You never get a second chance for a good first impression

Digital signage enhances the visitor experience at your office. Informative content, news updates, company information etc. ease waiting times, while for example Wayfinding software offers clear directions to meeting rooms. Branded videos and photos create a welcoming and engaging environment, leaving a positive impression of your company.

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Room Booking Integrations

To stimulate collaboration and communication integrating the right tools is essential. GoBright offers Room Booking integrations with Microsoft and Google Workspace tools, ensuring user-friendliness and time-saving. Workspace bookings synchronise seamlessly through all platforms.

GoBright also integrates with smart lockers and clever widgets for digital signage, delivering an accurate, complete, and insightful system.

What sets GoBright Room Booking apart

  • One platform for all

    Use Room Booking, Desk Booking, Visitor Management, and Digital Signage in one platform.

  • Custom work

    Our Development team is always working on the needs and wants of the market.

  • Licenses per room

    We offer licenses per room, not per user. This makes GoBright more cost-efficient.

  • Integrations

    We have full integrations with Microsoft Teams, Outlook, and Google Workspace.

  • Easy Management

    Easily create new desks, rooms, and mappings, within our platform, simplifying facility management's workflow.

  • Local Expertise

    Our global sales channel ensures local service, expert advice, and support in our end customers' own language and time zone.

  • Data Security

    We comply with the highest standards for data protection, GDPR legislation, and security management, with ISO 27001, ISO 9001, Entra ID, and our European Server network.

GoBright - Room Booking System - Room Panel
GoBright - Team - Marketing - Hybrid working

Start Saving Money

Create the most ideal Hybrid workplace, save money, and improve employee happiness at the same time.

GoBright - Polimi Graduate School of Management - Case Story - Education - Classroom Booking

We are very happy with the GoBright Booking Solutions. For example, once we installed the Room Booking system in the new premises, we immediately felt the need it was essential to expand to the university's historical premises too.

Marco Proserpio ICT Specialist at Polimi GSoM
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How our customers' workflow has improved with GoBright's meeting room booking system

GoBright Room Booking - Dutch Railways - Nederlandse Spoorwegen - NS - building

Optimised meetings with smart room booking

  • 1800+ employees
  • Challenge: Streamline meeting room booking process
  • Room Booking and Visitor Registration
View complete case
GoBright - Subaru

Improving Collaboration in the Headquarters

  • 36,000+ employees
  • Challenge: Optimise hybrid working strategy
  • Room Booking and Desk Booking
View complete case
GoBright - Get in touch with Gonnie - Business Development Manager Germany

Get in contact with Gonnie,
our Business Development Manager.

Want to know More?

Don't hesitate to get in touch.

Dive into our 'Room Booking' resources

Frequently Asked Questions

Explore our FAQ's to find quick answers to common queries about our Room Booking Products, Features, and Services.

View all Room Booking questions
What is Room Booking?

Booking rooms in advance to be ready for a meeting is called Room Booking. With a room booking system, people are able to search for and book a meeting...

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Why should I use a Room Booking system?

Room booking systems are beneficial for a variety of reasons, such as creating a better environment to collaborate, and measuring room occupancy. First and foremost, it provides your employees with...

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What are the benefits of working with GoBright's Room Booking software?

The GoBright Room Booking System is a user-friendly solution that integrates with various systems (Outlook, Teams, Google, FMIS), making it much more efficient for the user to book the...

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Can I book meeting rooms in Microsoft Teams?

Yes, you can! Since the GoBright integration in Microsoft Teams, it is possible to book meeting rooms, desks, parking spaces and lockers, all in one environment....

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Channel Development Manager - Jan-Maurice

Get in contact with Jan-Maurice,
our Business Development Manager.

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