Desk Booking System

Book smarter, work better. Empower your people to secure the ideal desk in seconds, anytime, anywhere.

Foster a flexible, dynamic workplace
Use office space more efficiently
Quickly check availability and reserve desks that fit your preferences
Enterprise-grade integrations & security

Request a demo

Are you ready to take the next step? Request a demo to see our products in action.

One of our Smart Workplace Experts will contact you to plan a demo session, based on your questions and needs, whether that is user-focused, or more technical. We can give the demo online, or at our office, demonstrating our solutions, features, data analytics, and integrations.

URL
This field is for validation purposes and should be left unchanged.
Name*
First Last
E-mail address*

Phone number*
Company name*
Country
Please choose from this list

Message
Newsletter
Yes, from now on I want to receive latest trends and innovations on Smart Workplace Solutions.

Δ

GoBright's Room Booking System
Watch It in Action

Watch our video to see how GoBright’s Desk Booking system works in practice; from booking via app to in-office check-in and check-out.

Why choose GoBright Desk Booking?

GoBright Desk Booking supports hybrid flexibility and activity-based working, allowing people to reserve exactly when and where they want to work according to the tasks they need to perform. It also improves collaboration, as team booking and ‘Find My Colleague’ features help coworkers sit and work near each other.

The system enables cost-efficient use of space by tracking desk usage and providing data-driven insights that can help lower real estate costs. Desks that are not checked in are automatically released, ensuring sustainable use and minimising space waste. Overall, employees save time with no need to guess if a desk will be free when they arrive, making the workplace more efficient and user-friendly.

Want to know more? Book a Free Expert Consult

GoBright - Desk Booking Software - Desk Booking System - Desk management

Easy Desk Booking from Anywhere

Optimise your workday with unparalleled ease and comfort. With GoBright, you can adjust your desk height with one fluid swipe to your personal sit-or-stand position, and your preferences are automatically applied at check-in, no matter which desk you use. Check in effortlessly via the app, portal, NFC chip/card, or through our integrations, all directly from your mobile phone, making desk booking seamless and intuitive.

All-in-One Platform with Seamless Integrations

GoBright is more than just desk booking; it’s a full workplace ecosystem. Our platform integrates effortlessly with Microsoft, Google Workspace, and other enterprise systems, bringing together Desk Booking, Room Booking, Visitor Management, Parking, and Digital Signage in one place. Data analytics and reporting provide crucial insights into desk usage, and with licenses per desk rather than per user, GoBright is a cost-efficient solution for organisations of any size.

Intelligent Hardware & Security

Experience robust hardware designed for an optimal user experience and top-tier data security. The GoBright Interact device allows instant bookings, check-ins, and desk adjustments, supported by built-in non-intrusive sensors that optimise space utilisation. All GoBright certified hardware is thoroughly tested, remotely managed, and automatically updated. With ISO 27001 certification, your data is secure at all times.

GoBright Interact - new hardware device for Room Booking and Desk Booking

Deskbooking software

Online platform

Manage everything in one unified place.

Week Planner

The Week Planner helps you plan workdays and track colleagues’ schedules for smoother collaboration.

Recurring & Team Bookings

Schedule repeat desk bookings for your convenience.

Desk Types & Preferences

Support for sit-stand desks with height presets & Filter desks by amenities or preference.

Issue Reporting

Users can report issues (maintenance, cleaning, etc.) directly from the app or portal to facilities.

Data Analytics & Reporting

Insight into usage trends, peak days, no-show rates, and more via GoBright Analytics.

Enterprise-grade Security

ISO 27001, GDPR-compliance, using regional servers.

Locker integrations

Flexible working needs flexible storage.

Parking Space Booking

A seamless start of the day.

Recurring bookings

Schedule meetings to repeat daily, weekly, or monthly.

Team Booking

Book desks for your entire team.

Deskbooking hardware

Desk Sensors

Reliable, non-intrusive occupancy measurement.

The Glow

The Glow improves overall visibility of desk occupation statuses throughout the office.

The Interact

The Interact is an interactive hardware device that can be used for both Room Booking and Desk Booking.

The Connect

The Connect is a unique piece of hardware that can be built into any desk. The Connect has a glass top, and is water-resistant.

The Power Control Plug

Accessory for the Interact that powers your desk workstation only when checked in, reducing energy Easily manage and monitor desk power usage.

Integrations

Microsoft Integrations

GoBright has invested in ways to enrich your Microsoft Teams environment.

Google Workspace

With the Google Workspace integration, all meeting data is synchronised between your Google calendar and the GoBright platform.

TOPdesk

Create better insight into the use of your meeting spaces with GoBright's information in your TOPdesk environment.

Locker integrations

Book a preferred locker and store your personal belongings and private documents away safely.

let’s make your workplace
smarter, together

Reach out to Chris

our Chief Commercial Officer

Call +31 (0)88-2626126

GoBright - Team Members - Sales - Commercial Director Chris

The ease of the solution, is why we chose GoBright!

Boris Christov Responsable Digital Workplace - CMS Francis Lefebvre

GoBright aligned with our needs and was able to adapt with us in a mutual partnership. The platform is easy to use, has a great interface to manage bookings, and GoBright proactively develops the end-user experience and data sets.

Huw Llewellyn Head of Real Estate and FM - Admiral Group

See the Full Story

GoBright Room Booking - Dutch Railways - Nederlandse Spoorwegen - NS - building

Our partnership continues to benefit us in navigating the complexities of our organisation.

Barry Molenwijk Solution Architect - Dutch National Railways

GoBright - Municipality Noardeast-Fryslân

Freedom in working and shaping your day as you wish. I witnessed a building evolve from scratch to something beautiful. It's truly enjoyable to walk around here.

Tjitske Leenstra Project Assistant Central Housing - Municipality Noardeast-Fryslân

GoBright - Case Study - Municipality Noardeast-Fryslân

The integration with Microsoft 365, Teams and Outlook, was a key requirement and there are not many suppliers that offer this, but GoBright does.

Jan Hidding Functional Manager ICT - IJsselheem

Frequently Asked Questions about Desk Booking

Explore our FAQ’s to find quick answers to common queries about our Desk Booking products, features and services.

What is a Desk Booking System?

A desk booking system lets employees reserve a workspace in advance, ensuring they have a designated spot upon arrival. With GoBright Desk Booking, users can book remotely, view desk availability on an interactive map, and even locate colleagues for collaboration. Advanced options, like recurring and team bookings, make planning regular office visits easy, while privacy settings allow for anonymous reservations if necessary.

What is desk management?

Desk management is the process of efficiently organising and optimising workspace usage in an office. A desk management system helps employees find and book available desks, track workspace occupancy, and improve flexibility. Modern solutions include desk booking software, real-time availability insights, and workplace analytics to enhance productivity, collaboration, and space utilization. By implementing smart desk management, businesses can create a more flexible and efficient hybrid working environment.

Why is desk booking software important?

Without a clear system, offices deal with wasted space, inefficient workspace usage, and employee frustration. Desk booking software solves this by helping employees find and book a suitable desk, creating a stress-free office experience. It also provides workspace occupancy insights, helping businesses optimise their office environment and save on real estate costs.

What are the benefits of a Desk Booking System?

A desk booking system supports flexible work by allowing employees to choose when and where to work, encouraging collaboration and team coordination. It provides cost-saving insights into real estate needs, promotes sustainability by reducing unused space, and boosts time efficiency by helping employees secure a spot before arrival. Additionally, desk booking enhances health and safety by managing occupancy and cleaning needs, making it a valuable tool for modern, flexible office environments.

What is hot desking?

Hot desking is a flexible working approach where employees use desks only when necessary, reducing unused spaces throughout the day. By implementing Desk Booking, companies can optimise workspace usage and introduce a variety of desk types. This setup encourages collaboration and boosts creativity among team members.

How do you manage the hybrid workplace?

Managing a hybrid workplace means balancing flexibility with tools that keep employees connected and informed, both at home and in the office. Desk and Room Booking systems, like GoBright’s, allow employees to book spaces in advance, providing certainty and supporting a sense of belonging. These tools imcrease productivity and engagement by ensuring employees have the workspace and resources they need, supporting easy variety between remote and in-office work.

View all Desk Booking FAQ’s

GoBright Smart Office Solutions that support Hybrid Working in the future of the office

General

The ROI of a Smart Workplace 2025

GoBright - Municipality Noardeast-Fryslân - Interact - Desk Booking

General

The ROI of Smart Office Hardware Made Easy

General

Working in the Smart Office

Desk Booking System

GoBright's Room Booking System
Watch It in Action

WORK WITH EASE AND INSIGHTS