Room Booking System

When you want to book a meeting room for now or sometime in the future, simply open the GoBright Portal or App and select your preferred meeting room on the Map. Select the timeframe, and you’re done! If you’re already at the office, you can also use the Mapviewer to book your meeting room, or use the Room Panels at the meeting room to make an ad hoc booking.

While booking a meeting room, you can select your preferred type of meeting room. Within the GoBright Portal, your company’s admin can create different types of meeting rooms. Boardrooms, huddle rooms, conference rooms, or combined meeting rooms: Anything is possible. When a room is created, it can be linked to it’s corresponding type of room. This helps users search for the right room.

By incorporating the option to add buffer time to certain meeting rooms, we aim to ensure there is enough time to prepare the spaces for meetings and to clean up afterwards, without compromising valuable collaboration time.

With the Catering & Services feature you can book your services like AV equipment, food and drinks etc. simultaneously with your room booking. Companies can create their own service catalog and ensure accurate communication with their service providers. The upside… when your meeting date, or time changes, the service bookings you made are automatically adjusted as well.

Create custom meeting categories and assign colour legends for a clear, instant overview of all bookings. See which meetings are flexible or high priority at a glance — making room management easier than ever. Fully customisable and included in your existing licence.

Easily book meeting rooms on behalf of colleagues directly within the GoBright platform, without using delegated permissions. This clear and flexible feature improves workflows and makes meeting planning more efficient.

The GoBright Platform empowers employees to book rooms based on their preferences, enhancing collaboration in flexible workspaces. It offers a user-friendly platform for booking, checking in/out, and managing existing reservations. You can also gain valuable insights into office space utilisation.

• Online Portal
• Mobile App
• Outlook Plugin

Check the availability of a room by looking at the Room Panel. Are you looking for a meeting room spontaneously? Just make an ad hoc room booking via the Room Panel. Did your meeting end earlier than planned? Check out via the Room Panel and make the room available again for other colleagues.

With GoBright Control you are in complete control of the lighting and AV equipment inside of the meeting room. Stop or extend meetings and report issues immediately. Total control, without any hassle.

This dynamic tool offers a visual representation of your entire office space, allowing you to easily check the availability of meeting rooms, desks, and lockers on each floor. The interactive map provides a real-time, consistently updated, and precise overview. Plus, you have the option to add points of interest to the map, like restrooms, elevators, and emergency exits.

You can access GoBright Mapping through various channels, including a touch screen on your office floor, the GoBright Portal, or the Mobile App.

Navigate the building with ease using GoBright Wayfinding. It displays real-time room occupancy and helps you locate meeting rooms and upcoming meetings. Place Wayfinding in reception or on each floor’s entrance for effortless building navigation by colleagues, customers, or visitors.

The Week Planner is your go-to tool for flexible office scheduling. It lets you plan your workdays ahead and keep tabs on your colleagues’ whereabouts. The aim is to enhance productivity and collaboration by knowing who’s in the office and who’s working remotely. So, do you need to plan an in-office meeting with your team? Just check the Week Planner for their availability.

With issue reporting, employees can notify the right department about any problems within a few seconds. No more unused workspaces or deferred maintenance!

Discover the GoBright Interact, a game-changer for meeting room management. With this compact hardware device, you can effortlessly check room availability and book any room spontaneously. Its interactive display simplifies the process of booking and checking in/out.

Room sensors are indispensable to enhancing our Room Booking software, registering room occupancy, with 100% accuracy, and displaying it across the entire GoBright platform. They anonymously monitor room usage and revert to “available” status when no movement is detected, allowing rooms to be freed up earlier if meetings end prematurely. Sensors provide data on room utilisation and even control room lighting based on movement.

The user experience of our software is even better when it is applied to high quality hardware. Certain hardware from brands such as ProDVX, Philips, IAdea, LG, and Yealink are certified for the use of GoBright Room Booking.

Unlock the potential of your Flexible Office space with GoBright Analytics. It offers real-time occupancy insights based on room bookings, check-ins, and sensors. Discover room popularity, peak office days, and user preferences. Reduce no-shows, determine room types, and foster innovative work approaches. Facility Managers can make informed decisions for efficient workplaces and maximise space utilisation, even saving costs along the way.

You can leverage GoBright Analytics by importing data into Microsoft Power BI dashboards, unlocking interactive, eye-opening reports. Gain invaluable insights on room and desk occupancy for office redesign. Combine data from various sources like climate control and security.

Today’s office is a hub for collaboration and meetings. To make visitors feel welcome, GoBright’s Visitor Registration System ensures a professional greeting, whether you have a staffed or unmanned reception area. By digitally registering guests and offering self-check-in, your reception area becomes efficient and secure. When you book a meeting room in GoBright, you can directly invite and pre-register your visitors. The meeting and the booked meeting room will then also be visible in their calendar, and they will receive the QR-code in their e-mail.

Digital signage enhances the visitor experience at your office. Informative content, news updates, company information etc. ease waiting times, while for example Wayfinding software offers clear directions to meeting rooms. Branded videos and photos create a welcoming and engaging environment, leaving a positive impression of your company.