Visitor Management

Deliver a seamless, professional welcome to every guest. From small offices to large enterprises, empower your reception to efficiently register and manage visitors while ensuring compliance and security.

Speed up check-ins and registrations;
Custom Corporate Welcoming;
Seamless integration with your existing systems;
Ensure GDPR compliance and data security.

Free Expert Consult

Start jour journey towards a Flexible and Smart Workplace today. One of our experts will contact you to schedule a meeting. Expect a constructive discussion, without further obligations, to understand your organisation’s current situation, needs, and expectations regarding smart workplaces and flexible working. We will explain how our solutions address your challenges, with the option to follow-up with product demos.

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Request a demo

Are you ready to take the next step? Request a demo to see our products in action.

One of our Smart Workplace Experts will contact you to plan a demo session, based on your questions and needs, whether that is user-focused, or more technical. We can give the demo online, or at our office, demonstrating our solutions, features, data analytics, and integrations.

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Visitor Management in Action

Watch our Visitor Management product video to see how GoBright simplifies registration, enhances the visitor experience, and integrates smoothly into your workplace operations.

GoBright Visitor Management ensures a smooth and secure experience for everyone entering your workplace. With a seamless guest experience, visitors can register quickly and easily, whether pre-booked or arriving on the spot. The system provides enhanced security by tracking access, controlling entry, and maintaining full GDPR compliance. It supports efficient reception operations, reducing waiting times and streamlining workflows for both staff and guests. By optimising visitor flow, unclaimed or expired registrations are automatically released, preventing congestion and wasted resources. Time saved for staff and guests means no more manual check-ins or searching for visitor details, as everything is handled efficiently and securely.

Want to know more?

Free Expert Consult

GoBright VISITOR MANAGEMENT system self scan

Easy Visitor Registration

Register visitors quickly using the GoBright Portal, app, or our hardware devices. Integrations with Microsoft Teams, Outlook, and other systems make scheduling and inviting guests effortless. Licences are per location, not per user, offering a cost-efficient solution.

Complete Platform

Our all-in-one platform combines Visitor Management with Desk Booking, Room Booking, Parking, and Digital Signage. With ISO 27001 certification, GDPR compliance, Entra ID integration, and a secure European server network, your visitor data is protected at every step. Analyse visitor trends and occupancy patterns with advanced data analytics and reporting tools.

Intelligent Hardware

We work with trusted hardware partners to provide high-quality, reliable devices. Choose from interactive reception kiosks, check-in terminals, or GoBright Interact devices with NFC and QR code scanning. Non-intrusive sensors help optimise visitor flow, and all hardware is remotely managed with automatic updates for security and reliability.

GoBright - Visitor Management - Self-Registration Upon Arrival

Visitor Management Software

Online platform

Manage everything in one unified place.

Pre-registration

Pre-register your guests.

Self-registration

Visitors can check in on the spot without pre registration.

Custom design

Customise your digital reception according to your corporate identity.

Touchless

NFC and QR code scanning for instant check-in.

Automated badge printing

Print badges instatly when visitors check in.

Guest arrival update

Receive a notification when your guest arrives.

Enterprise-grade Security

ISO 27001, GDPR-compliance, using regional servers.

Warm welcome with Digital Signage

You never get a second chance for a good first impression.

Wayfinding

Navigate your guests through the building with ease using Wayfinding.

Manage visitor types

Segment your visitors and only collect the relavant information.

Visitor Management Hardware

Badge printing

Instantly print a personalised badge for your visitor.

Read how to configure

Certified Hardware

We partner with worldwide known hardware manufacturers.

Visit our Technology Partners

Intrgrations

Microsoft Integrations

GoBright has invested in ways to enrich your Microsoft Teams environment.

Google Workspace

With the Google Workspace integration, all meeting data is synchronised between your Google calendar and the GoBright platform.

TOPdesk

Create better insight into the use of your meeting spaces with GoBright's information in your TOPdesk environment.

let’s make your workplace
smarter, together

Reach out to Chris

our Chief Commercial Officer

Call +31 (0)88-2626126

GoBright - Team Members - Sales - Commercial Director Chris

GoBright Room Booking - Visitor registration - Unigarant

We asked GoBright to think along with our visitor registration issue and they advised us superbly and delivered their self-registration solution. We receive very good responses, especially about the nice badges that our visitors get when signing up.

Eddy Horsting Advisor

Orange Cyberdefense GoBright Hybrid Working solutions visitor registration

With GoBright Visit, a modern Visitor Registration system, you streamline the entire process, from invitation to departure. And you ensure a professional welcome to your visitors, 100% GDPR-proof.

Veerle Claes Executive Assistant at Orange Cyberdefense

Houdijk Holland - Room Booking & Visitor Registration - GoBright

We are expanding the Room Booking solution with GoBright Visitor Management. So it is fair to say that we are very satisfied with GoBright.

Jaap Tempelman Manager ICT at Houdijk Holland

Read case story

Thirteen Group - GoBright - Workplace Management3

Thirteen Group had a very specific set of requirements and the only one that could provide all the deliverables was GoBright.

John Andrews - Visavvi Reseller for Thirteen Group

Frequently Asked Questions about Visitor Management

Explore our FAQ’s to find quick answers to common queries about Visitor Management, features and services.

What is a Visitor Management System?

Visitor management is about keeping track of the people that visit your organisation, with some companies requiring more strict measures in receiving guests than others. A visitor management system helps collect data and manage appointments, replacing outdated manual methods like pen and paper. Due to advancements in technology and stricter privacy laws, many organisations are turning to digital solutions to replace traditional visitor registration systems.

Why is a Visitor Management system important?

A Visitor Management System strengthens security by helping organisations keep track who is in the building at all times, preventing unauthorised access and providing critical information during emergencies. It also boosts brand reputation by offering a professional and secure reception experience, which creates a sense of trust and improves visitors’ experiences. Additionally, it reduces costs by streamlining the registration process, saving time and effort compared to manual visitor registration.

How long is all data stored?

According to GDPR legislation, data may be stored if it is kept for legitimate purposes. The company (facility management) decides how long they store the data in the portal.

Which badge printers can I connect with the Visitor Registration software?

There are a couple of options for printing badges directly from the Visitor Registration kiosk. You can find the solutions here.

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Visitor Management

Visitor Management in Action