What is a Data-Driven Workplace?

Data-Driven working is managing a workplace based on information that is acquired objectively. In data-driven workplaces , decisions of all aspects are made based on facts and data obtained from workplace analytics and statistics. An example of such a decision may be reducing the number of desks in response to data showing that these desks were not used effectively.

What are the benefits of a Data-Driven Workplace?

The core of a Data-Driven Workplace is making decisions based on facts. This ensures that you can’t make wrong choices for your office environment. This can be applied to everything that needs to be decided in a workplace such as: adding more desks, changing the function of meeting rooms, and getting rid of office space if not needed. Better decision-making process First and foremost, working in a Data-Driven workplace significantly enhances the decision-making process. The decisions that are made are no longer based on opinions and suggestions, but rather, as the name suggests, on data. This ensures that employers can always make decisions that are in the best interest of the company. Greater transparency and accountability Data-Driven Workspaces are generally more transparent than other businesses, as all data is considered without bias. Employees have a better understanding of the collecting of data and will be encouraged to make data-driven decisions in their daily tasks. This will eventually be beneficial to the company as it reduces risk-taking and enhances overall performance. Improvement and innovation As the workplace is constantly monitored and assessed, it leaves space for continuous improvement. Each time a new change is made, the data from Workplace Analytics shows new possibilities. This makes the office more innovative, day by day.

Why is Workplace Analytics important?

Workplace Analytics give you objective insight into workplace statistics. From occupation, utilisation to all other measurable actions. This can have many advantages. Optimise workspace Workplace Analytics in combination with Room Booking and Desk Booking may show that your office is underoccupied. You may find our that due to the increasing popularity of Hybrid Working , only half your desks are used by your employees. You could get rid of some of these desks, and use the space for something else your office might need. In some cases, it even turns out that an entire floor is not used. Dropping this space can save you a lot of money. Office utilisation When you use certain Workplace Analytics, you can insight in workplace utilisation. What are desks are used most? What desks aren’t as popular? This way you can start to understand user behaviour and preferences. With accurate and real-time overview you start building a user-centered work environment. By utilising the workplace smart and efficiently, money can be saved on floorspace and unused desks are no longer an issue.

How can you measure Office Space Utilisation?

Office Space Utilisation is the amount of space that is used in your office. It focuses mostly on how an office space is divided and used by employees over a certain timeframe. Office Space Utilisation is best measured by occupancy measuring and making data-driven decisions based on the information that comes out of occupancy reports. Optimising the space in your office benefits the employer in costs and the employees in collaborative options. Where to start? Assess your workspace Before you take any steps in redesigning your office, it is important to map what you already have. How many rooms do your employees have to host meetings? And how many desks are present at your office? How much space do you have to utilise? Gather information When you have mapped your inventory and office space, you can start gathering information on what you and your employees need. This can be easily achieved by using Workplace Analytics. If you make use of Room Booking and Desk Booking systems such as GoBright’s, workplace analytics can provide you with more insight into the occupancy rates in your office. Are all of your desks being used? Which rooms are most used and why? Do they have the best facilities? Make a plan After you have gained insight in the occupancy rates in your office, it is time to redesign the workspace. You may have discovered that you have way too many desks, and way too little meeting rooms. This information can be used to replace the surplus of desk spaces with for example a new meeting room. A new way of working Optionally, you can choose to optimise your office occupancy by implementing a new flexible way of working, called hot desking. This type of flexible working abandons the idea of fixed desks and allows for your employees to choose where they will take a seat on an ad hoc basis. This will stimulate your employees to share desks, resulting in a reduction of needed workspaces. If you want to learn more about the advantages of hot desking, feel free to read our article.

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Workplace Analytics

Data-Driven Office

Track workplace utilisation and make data-driven decisions for your future office space needs.

Data analyses by GoBright are based on real time and user-focussed insights gained by smart technology.

Accurate office occupancy overview.
Understand user behaviour and preferences.
Develop new ways of working.

Create a data driven workplace with GoBright’s desk booking, room booking, visitor management and digital signage solutions.

GoBright Workplace Analytics for a Data Driven Workplace

What is Workplace Analytics?

A Data-Driven Workplace gives insight in the workplace performance, occupancy rates, and utilisation. Current and live insight, but also long-term historical data, with which you can make predictions for an optimal use of the future office. This data helps to (re)design workplaces smartly and efficiently for both employees and visitors. Workplace analytics drive strategic business decisions. So it is no secret that the future of the office is data driven.

Workplace Analytics and Management with GoBright

What to expect from Workplace Analytics

Collecting data through analytics is essential to creating a future-proof and effective workplace.

Accurate & Real-Time Overview

Gain insight into the real-time and user-centered occupancy of your office with 100% accuracy.

Smart Technology

Use smart technology to gather data of bookings, check-ins, no-shows and ad hoc occupations.

Data Driven Decisions

Be informed on making the right choices regarding office design and functionality and make data-driven decisions.

New Ways of Working

Create new ways of working in your office by understanding and adapting to data analytics.

Workplace Analytics with GoBright and GoBright Connect

Workplace Management

With the help of workplace analytics, managing the workplace becomes much easier. As the workplace evolves, it is becoming more evident that the work environment is changing to an agile and flexible space. How do you manage occupancy, no-shows and desk sharing, for example, when everyone is designing their own workweek? Smart Technology tools give insight into real-time occupancy. This helps you to analyse what workdays/workhours are the busiest, what type of desks/rooms are favourited and how to reduce the number of no-shows.

Gathering Data

Gathering data is done through measuring. With these measurements you can make fact-based predictions for optimising or redesigning your workplace. Our software and applications provide these important insights within the GoBright Online Portal. Check how many desks and rooms are booked, get real-time insight into occupancy rates with Desk– and Room Sensors and check-ins via the GoBright Connect. The GoBright Portal includes many filters that facilitate you in analysing the gathered data correctly. See data for certain locations, floors, days or even hours. This way you can draw conclusions, investigate and make informed and data-driven decisions.

Soon, we will launch an API with which you can connect the GoBright data to your preferred analysis tool and combine it with other data, to do more in-depth analyses and have a complete dashboard.

Make Smarter Use of Your Office Space

Utilise your Office Space with GoBright Solutions

Office Space Utilisation

Floor space is expensive and unused desks are an unneccessary expense. Utilising the workplace smartly and efficiently is therefore very important. With the trends and insights into user behaviour and preferences discovered from the analyses, these choices can be made. With data from desk/room bookings, check-ins via the GoBright Connect or NFC Stickers and detections from sensors, even better decisions can be made.

All insights lead to possible adaptions in office utilisation. The key to success in today’s hybrid work environment, is the ability to optimise space usage and to make flexible decisions. This means supporting a high performing workforce with workplace solutions that are effective and smart. Future scenarios in relation to the needs and demands employees have, all begins with gathering data and making informed choices based on analytics.

Blog: A successful future workplace must be data-driven

Smart Office

Use Workplace Analytics to optimise the Smart Office.

What to expect

Work smarter, not harder.

Discover opportunities to maximise space efficiency.

Work, collaborate, meet and be inspired.

GoBright Work - Desk Booking - Desk Management - Digibase

Return to Office

Make the Return to Office smoother with insightful data analytics.

What to expect

Explore wishes and concerns of employees.

Investigate the (im)possibilities of the office space.

Dare to think in Smart Technology solutions.

Hybrid Working

Make Hybrid Working possible by gathering useful data insights.

What to expect

Flexible use of space.

Facilitating different needs and wants for the office.

Technological implementations.

4800+ employees
Challenge: optimising desk and room management
Room and Desk Booking

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500+ employees
Challenge: retaining and attracting talent
Room and Desk Booking

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Frequently asked questions

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Data-Driven working is managing a workplace based on information that is acquired objectively. In data-driven workplaces, decisions of all aspects are made based on facts and data obtained...

The core of a Data-Driven Workplace is making decisions based on facts. This ensures that you can't make wrong choices for your office environment. This can be applied to...

Workplace Analytics give you objective insight into workplace statistics. From occupation, utilisation to all other measurable actions. This can have many advantages.

Optimise workspace

Workplace Analytics in combination with Read more

Office Space Utilisation is the amount of space that is used in your office. It focuses mostly on how an office space is divided and used by employees over...

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Workplace Analytics

What is Workplace Analytics?

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What to expect from Workplace Analytics

Accurate & Real-Time Overview

Smart Technology

Data Driven Decisions

New Ways of Working

Workplace Management

Gathering Data

Office Space Utilisation

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