The Ultimate Smart Workplace Solution
As a Facility Manager you juggle a multitude of tasks and responsibilities to ensure a seamless, efficient, and comfortable workplace. From overseeing office maintenance and ensuring employee safety to integrating various tools and technologies, your role is indispensable yet increasingly demanding. Facility Managers are real office heroes one could say and you face challenges daily. GoBright understands these challenges and offers solutions that make facility management more efficient and less stressful.
With this article we show you how GoBright’s Smart Workplace Solutions align with your companies’ existing systems. Adding value or enhancing those functionalities, to simplify your daily operations. We divided the article into 8 main tasks and responsibilities of the Facility Manager.
1. Maintenance and Issue Handling
Real-Time Issue Reporting
Maintenance is a significant part of a Facility Manager’s role and issues can arise at any time. GoBright’s Issue Reporting feature allows users to report problems directly through the online portal, mobile app, or the GoBright hardware. Whether it’s a broken docking station or a coffee stain on the carpet, issues can be logged quickly and efficiently. The system then routes the issue to the appropriate department, ensuring swift resolution. The advantage of Issue Reporting via GoBright is that all necessary information is immediately available: the location of the room or workspace, who is reporting the issue, and the issue details. Employees don’t have to log into a separate system; they simply use the GoBright Platform where they’ve already made their reservation.
Blocking unusable spaces
If a workspace is reported as unusable, Facility Managers can block it in the Portal until the issue is resolved. This prevents further bookings and ensures that maintenance can be prioritised. GoBright’s flexibility allows for defining different types of issues and handling procedures, tailored to the specific needs of each organisation.
2. Catering and Services Management
Integrated service requests
Planning a meeting is not just booking a meeting room. Colleagues often need extra AV material, IT assistance, or they want to reserve Catering as well. And who do they go to with all these questions…… that’s right, probably to you, the Facility Manager (or to the different tools your service providers offer). GoBright’s Room Booking software includes a feature for ordering Catering and other Services directly when booking a room. This integrates with your existing service providers and ensures that all requests are automatically communicated, and updated if bookings change.
Cost and efficiency tracking
Facility Managers can set up detailed catalogues for different locations, assign service providers, and track costs and approvals. This level of detail helps in budgeting and ensures that all services are accounted for and billed correctly. The platform also supports automated notifications and updates, keeping everyone informed and reducing administrative overhead.
3. Cleaning services – saving time and costs
Maintaining a clean office is essential, but traditional cleaning schedules can be inefficient and costly. GoBright’s software provides valuable data on space utilisation, helping you optimise cleaning schedules. For example, desks that have been used, are marked ‘purple’, meaning the desk needs to be cleaned. Allowing cleaning staff to focus their efforts where it’s needed most. This targeted approach leads to significant cost savings by avoiding unnecessary cleaning of unused spaces.
4. Creating a Safe and Healthy Environment
Ergonomic and Safe Workspaces
A top priority for any Facility Manager is creating a safe and healthy workplace, where people feel comfortable and inspired. GoBright’s solutions contribute to a healthier workplace. Our platform supports the use of height-adjustable desks from brands like Linak, Jiecang, and LogicData. These desks can be controlled via the GoBright Interact, allowing employees to switch between sitting and standing easily. Our platform stores personal height preferences, ensuring an ergonomic setup for any that desk people work at.
A safe and healthy work environment is crucial for employee satisfaction and productivity. GoBright’s solutions help you create a workplace that supports physical health and a positive company culture. By prioritising employee well-being, businesses can enhance their overall performance and attract top talent.
5. Streamlined Integrations
Full integration with leading platforms
We recognise that you already have numerous internal processes and systems in place. And it is our intention to make your life easier. So that means GoBright’s solutions are designed to work seamlessly with your existing infrastructure. Whether it’s integrating with FMIS systems for Issue Reporting, or syncing with your catering service providers, GoBright enhances current processes rather than skipping them.
We fully integrate with Microsoft 365 (Teams, Outlook, Power BI) and Google Workspace. This means that Facility Managers can continue using their preferred platforms without the hassle of adapting to new software.
6. Easy management and customisation
Simplified Space Management
GoBright is designed for Facility Managers to manage their office spaces. You can effortlessly create new desks, rooms, and mappings within our platform. This flexibility is crucial in a dynamic workplace where space configurations frequently change.
User-friendly set-up
Unlike some competitors, GoBright’s platform is designed for ease of use, even for those without extensive IT backgrounds. Our comprehensive Help Center and support videos on YouTube provide all the guidance you need to install, integrate, and implement our solutions independently. This autonomy reduces reliance on IT departments, speeding up implementation and reducing costs.
7. Enhancing daily operations
Desk and Room Booking
Our platform offers robust solutions for desk booking, room booking, parking space booking, digital visitor registration, and digital signage. This is crucial for optimising space utilisation, collaboration, and improving the overall user experience. By integrating seamlessly with existing systems, GoBright ensures that these processes are streamlined and efficient.
Locker Integration
Many offices use locker systems to provide secure storage. GoBright integrates with leading locker brands such as Vecos, Lehmann, and Keynius. This locker integration means users can manage their lockers through the same platform they use for desk and room bookings. This reduces the number of apps employees need to interact with, improving user convenience.
8. Data-Driven decision making
Real-Time data collection
Using GoBright’s Smart Workplace technology, Facility Managers can collect real-time data on how spaces are used. This information is crucial to make informed decisions about workplace design and utilisation. By understanding actual usage patterns, businesses can optimise their real estate investments and reduce energy costs.
With detailed insights you can plan for future needs more accurately. Whether it’s adjusting the number of workstations or reconfiguring meeting spaces, data-driven decisions lead to better outcomes. This proactive approach helps in creating a workplace that meets the evolving needs of employees and the organisation. Any modern office should be a data-driven workplace.
Conclusion
We are committed to transforming and innovating office into smart environments, making office life a better experience. Our solutions not only simplify the complex tasks that Facility Managers handle daily, but it also integrates with the systems you already use.
We want to help you create efficient, safe, and productive workplaces.
So, are you ready to start a bright conversation?
