Using the Week Planner

The ultimate goal of the Week Planner is to provide employees more insights into the planning of their colleagues. Which days are they working? Who is in the office and, who is working remotely? What is the occupancy status in the office? Which is the best day for me to go to the office? This will provide everybody the option to plan their full workweek, no matter from where they would plan to work.

Besides making a booking for a desk or room, it is possible to plan your week(s) ahead in the Week Planner. Simply indicate when you are in the office and when you are working from home, or any other remote location. This is directly visible for your colleagues. Collaboration, communication and focus on common goals are important factors for any successful team. With the Week Planner everyone knows where their colleagues are located. This facilitates the planning of face-to-face meetings in the office and to book your preferred room. Or, when you’re both working from home, just plan an online meeting.

How to use the Week Planner

Log in to the GoBright Portal. On the dashboard you’ll find the Week planner icon. Click it to open the Week planner. To close the week planner (and thus, to go back to your dashboard), click the Dashboard button on the right.

At the top of the Week Planner you can choose which day/week should be displayed. You can also select which team should be displayed (if you’re part of multiple teams).

Each working day of the week will show up. For every day(part) you can set whether you work and if so, from where you work. Your colleagues are also able to see this.

You can see which of your team members are in the office each day. Also, which is the occupancy rate of the office each day. The occupancy rate is calculated based on the number of desks at a location compared to the number of people that have indicated to be working in that location, that specific day.

In the image below you can see that none of my 15 team members are in the office on this day. You can also see that the actual office occupancy is high shown by the green bar.

At the bottom of the Week Planner, there is an overview of all your team members where you can see when and where they’re working from that week (or day of the week).

Set a Default Week

You can set your default week in Profile > Default week.
When you’ve set a default week, every time you open the week planner, the default week will be used as a template for that week.
For example: Monday till Thursday you work at the office. Every Friday, you work from home.

Important notice: In order to use certain location in the Week planner, you need to enable the following option in Settings > General > Locations when you open the location respectively.

For more information on how to setup the Week planner, please check the article Setting up user access to the Weekly planner.